American Conservatory Theater (A.C.T.)
is the Bay Area’s Tony Award–winning flagship theater. Renowned for a rich variety of programming, A.C.T. presents great plays and musicals, and pushes the boundaries of theatrical storytelling.

Led by Artistic Director Pam MacKinnon and Executive Director Jennifer Bielstein, A.C.T. operates in the historic Geary Theater (1,040 seats) and the modern Strand Theater (283 seats), both in downtown San Francisco. A.C.T. serves 250,000 patrons annually through a mainstage subscription season of seven productions, a holiday production, and various special presentations.

A.C.T. is the only American regional theater to house a professional actor-training program; actors who have studied at A.C.T. include Annette Bening, Benjamin Bratt, Nicolas Cage, Darren Criss, Harry Hamlin, Anika Noni Rose, Anna Deavere Smith, and Denzel Washington. A.C.T. takes pride in its tremendous legacy of performance and training, and plays a vital role in creating the art and artists of the future. 

What we look for in our staff: the ability to imagine, the energy to create and explore new ideas and the freedom of spirit to celebrate our diverse community.

Diversity makes us stronger. A.C.T. is committed to diversity in its programming and creating an inclusive work culture and environment that is reflective of the San Francisco Bay Area. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

No calls, please.

 

Current Vacancies

2019–20 Fellowships

Apply today for year-long training and mentorship in theater production and administration!
Learn More

 

Box Office Manager

Status: Full Time/Regular/Exempt
Reports to: Director of Ticketing & Sales Operations

The Box Office Manager is a member of both the Ticket Services and Marketing teams, reporting to the Director of Ticketing & Sales Operations. This position is responsible for managing the day to day operations of the Box Office Call Room as well as our Box Office locations at the Geary and Strand Theaters. The Box Office Manager schedules box office staff, prepares and audits daily deposits, manages Will Call preparation and execution, and implements/maintains A.C.T.’s ticketing and customer service policies. The Box Office Manager is also tasked with providing the Subscriptions team operational support, training new box office staff, resolving customer disputes, and implementing new marketing and/or ticketing initiatives.

 

Responsibilities

  • Manage Box Office Call Room
  • Determines proper deployment of staff to ensure low wait times
  • Monitors treasurer performance to ensure a high quality customer experience for all patrons.
  • Supports team on phones as needed
  • Supports the administration of Tessitura ticketing system at the direction of Director of Ticketing and Sales Operations.
  • Manages and fulfills ticketing requests from Artistic, Company Management, Conservatory, Education, and Development departments.
  • Ensures the implementation of ongoing Equity, Diversity & Inclusion training of all box office staff
  • Creates and distributes the weekly schedule for Box Office team.
  • Other tasks as assigned by the Director of Ticketing and Sales Operations.

 

  • Manage Geary and Strand Box Office Operations
  1.     Opening and Closing procedures
  2.     Will Call prep and audience load-in
  3.     Staff breaks
  4.     Lost and Found (in coordination with Front of House team)

 

  • Manage patron facing “tickets” inbox, which includes:
  1.     Responds to, and/or facilitates requests received via our patron facing inboxes.
  2.     Manages inbox archive and sorting system
  3.     Manages email escalation process/expectations

 

  • Supervise Customer dispute resolution
  1.     Ensures that procedures relating to customer disputes are correctly followed by all treasurers
  2.     Resolves customer disputes amicably, calmly, and respectfully
  3.     Escalates customer disputes which are not resolved quickly
  4.     Manages customer dispute resolution log and archive

 

  • Manages cash handling procedures and processes
  1.     Auditing treasurer nightly batches
  2.     Preparing daily deposits
  3.     Maintaining financial records and bank/drawer balances

 

  • Provides operational support to the Subscriptions office
  1.     Assists with season renewal operations
  2.     Assists with subscription purchases/adjustments/dispute resolution
  3.     Assists with processing and mailing ticket purchases

 

Minimum Qualifications

  • Bachelor’s degree or equivalent work experience in a related field
  • Ability to manage several concurrent activities and thrive in a fast-paced environment
  • Detail oriented, self-starter with strong analytical and problem solving skills.
  • A team player with strong interpersonal and customer service skills.Ability to set priorities, coordinate multiple projects, and successfully meet firm deadlines
  • Flexible availability, including on evenings, weekends, and select holidays
  • Experience with Tessitura or other performing arts ticketing system is a plus
  • Passion for the performing arts is a plus

 

To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.org, with “Box Office Manager Search” in the subject line.

Design & Production Associate

Status: Full Time/Regular/Exempt
Reports to: Director of Production
Salary: DOE + Benefits

Scope:  American Conservatory Theater (LORT A) seeks a Design and Production Associate to work closely with the Production team as a key production liaison to guest designers and all internal shops and departments. The primary focus will be managing the implementation of lighting designs, execution of technical drawings and associated paperwork for the main stage season. Although the emphasis will be on lighting and projections, the Design & Production Associate will also work with the other production departments in a similar capacity.  The Design & Production Associate also provides design support to shows and projects in the absence of a guest designer, and participates in the technical planning, budget forecasting and other administrative duties within the department.

 

Responsibilities:

  • Serve as a key production liaison between designers, shops and all production staff during the design development process regarding questions, changes, revisions, technical coordination, deadlines and budgets for all main stage shows
  • Serve as the Assistant Lighting Designer during all tech rehearsals and previews for all main stage shows, and as necessary, assist the projections and sound departments during tech
  • Assist designers with drafting designs into accurate and current theater or event space plans.  Provide designers with all pertinent information including floor pans, sections, inventories and line set schedules
  • Generate and maintain all other show paperwork including line set schedules and industry standard lighting paperwork
  • Continually track and update changes on all design information and drawings
  • Research, price and order or rent equipment & expendables for shows and the general inventory within the department.
  • Assist in managing and recommending maintenance & upkeep of equipment, tools, and facilities as well as purchasing, scheduling and labor to receive and install parts and replacement equipment
  • Manage the upkeep and organization of files on the server filing system for the Design Studio
  • Assist Stage Management with set-up in the rehearsal studio, including but not limited to rehearsal lighting practical effects, rehearsal sound system, and the creation or sourcing of rehearsal sound cues or music or video.
  • Assist with budget estimates, financial projections and staff planning as needed. 
  • Understand and work within the parameters of all Union labor contracts, including: IATSE Stagehands, USA Designers and AEA Stage Managers.
  • Design and provide other production management duties, and technical support, as assigned, for the Conservatory, MFA, Young Conservatory, educational programs and initiatives, rentals and other events under the umbrella of A.C.T.
  • Creation and upkeep of tech packages for all A.C.T. venues for both internal use and rental purposes.

 

Ideal Requirements:

  • A BA/BFA in technical theatre or equivalent professional experience ( 2 years+) in technical theatre with an emphasis lighting design
  • Proficient in theatre drafting and CAD drafting as well as industry standard lighting software required
  • Knowledge and experience with state of the art computer lighting control systems, audio & video playback systems, and show control
  • Willingness to work on an irregular schedule including overtime as needed.
  • Experience in managing budgets and expenditures.
  • Excellent oral, writing, and interpersonal skills.
  • Excellent work ethic and a sense of humor is a must. 
  • Strong computer skills a must. Proficiency on PC (preferred) and MAC using Microsoft Office.
  • Valid Driver’s License and a clean DMV report required.
  • Must be able to lift 35 pounds.

 

To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.org, with “Design & Production Associate” in the subject line.

    Deadline: Open until filled. Position is available immediately.


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Development Research and Prospect Manager

Status: Full Time/Regular/Exempt
Reports to: Deputy Director of Development

Key Responsibilities of the Position
This is a full-time position responsible for the management of research for the entire A.C.T. Development department, with specific emphasis on overall prospect management and prospects related to board, major gifts, corporate, foundations, the Committee of Trustees and Governance (COTG) and Development committees, and any additional fundraising and/or capital campaigns as needed. Management of these activities includes: prospect research, database analysis, project management and gift strategy. The Development Research and Prospect Manager (DRPM) is also responsible for leading the Development team regarding standards for donor information related to prospect management and the maintenance of a moves management system in Tessitura. Additionally, the DRPM will be a key team leader in the organization’s management of Tessitura CRM system and will be the department’s lead administrator of its iWave prospecting software. The DRPM plays an integral role in creating and implementing the overall strategy of the fundraising department. 

 

Reporting
The Development Research and Prospect Manager will report to the Deputy Director of Development and will work collaboratively with the Director of Development and other gift officers on collecting prospect research and strategizing gift solicitations.

Responsibilities

Prospect Identification:

  • Use data mining, donor analytics and predictive modeling techniques to identify new prospects within the database.
  • Regularly read all appropriate newspapers, websites, business journals, real estate updates to populate and replenish the prospect pool.
  • Proactively identify 15-20 robust prospects per month for individuals, foundations, and corporate giving.
  • Proactively identify prospects for Committee on Trustees and Governance pipeline.
  • Follow up with staff and committee members to keep them on target with tasks and assignments.
  • Remain current on significant gifts, events, etc., in the community to identify new prospects not necessarily within A.C.T.’s database.
  • Ensure effective integration of prospect screening data as appropriate.
  • Pull targeted lists to support special events, major and mid-level gifts, planned giving, in-kind donations and other development outreach efforts.

 

Prospect Research:

  • Conduct biographical and financial research using recognized prospect research procedures, electronic databases, on-line reference resources, and printed resources.
  • Create reports on prospect information and collect research, integrating information from a variety of sources into a format designed for efficient review.  Reports include full bios, thumbnails for special events, short summaries for board members and other formats as requested.
  • Create prospect-related materials for Development and COTG committee meetings.
  • Prepare prospect-related materials for all special events, including cultivation assignments and seating notes.

 

Prospect Management:

  • Oversee and maintain the organization’s moves management system in Tessitura, ensuring all pipelines are moving forward on time and solicitation and biographical information is consistently updated.
  • Train and oversee Development staff on the utilization of the prospect management system. 
  • Actively participate in cultivation/solicitation planning meetings, including direct mail campaign solicitations
  • Work with Individual Giving staff, Institutional staff, Development Assistant and others to track moves/management of corporate, foundation, board and individual giving prospects.
  • Manage and maintain movement through pipeline for use as a visual representation of forward movement of prospects.
  • Ensure gift officers and other front-line fundraisers participate in and adhere to the moves management system.
  • Enter data and pull/edit reports.
  • Track and updated financial projections and forecasts for all major donor campaigns.

 

Data Oversight:

  • Maintain integrity of donor data, including creating protocols for team to follow.
  • Schedule database record merges.
  • Join database User Group and work on projects for the database in accordance with technology updates and changing best practices.

 

Professional Qualifications:

  • Two to three years of development research experience
  • Strong project management skillset
  • Strong computer and database management skills; familiarity with the Tessitura database is highly desired.
  • Superior oral, written communication and presentation skills
  • Regularly problem solve and negotiate with tact and diplomacy 
  • Successful candidate will be expected to adhere to the Code of Ethics of APRA, the professional association related to prospect research and fundraising

 

Personal Attributes:

  • A researcher’s innate drive to “dig deeper”
  • Personable, positive and diplomatic individual with integrity and a sense of humor, who works effectively with Board, donors, volunteers and staff
  • Strong initiative, self-confidence, creativity, and entrepreneurial skills, who enjoys working as a team player but also has the capability to work independently and as a self-starter
  • Well-organized, able to plan and manage strategically yet have sufficient focus on details to assure effective implementation and follow through
  • Genuine interest in the arts who understands and supports A.C.T.’s mission with natural ability to articulate this mission and role to others
  • An innate ability to inspire those working with him/her toward accomplishing common objectives and goals

 

Compensation/Schedule:

This is a full-time exempt position with benefits. This position works normal business hours with periodic evenings and weekends required.

 

To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.org, with “Development Research and Prospect Manager Search” in the subject line.

    Deadline: Open until filled. Position is available immediately.


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Events & Production Associate

Status: Full Time/Regular/Non-Exempt
Reports to: Director of Production
Salary: $20/hr + Benefits

Scope: American Conservatory Theater (LORT A) seeks an Events & Production Associate with a particular focus on coordinating the technical and production logistics of events and rentals. Reporting to the DOP, this position oversees & manages the execution of production elements for all Events and Rentals at A.C.T. We are looking for a self-starter and a creative problem solver, someone who has excellent technical & communication skills, thrives in a team atmosphere and is articulate and imaginative.

 

Responsibilities:

  • Serve as primary Production Manager for all Events and Rentals across all of A.C.T.’s venues.
  • Be a self-starter and work with other key stakeholders at A.C.T. to develop a production strategy around A.C.T’s approach to events and rentals.
  • Create and distribute production paperwork including GP and Section drafts, bid packages, line-set schedules, street-parking permits, production summaries, budgets and schedules for all events and rentals as required.
  • Hire & supervise both union and non-union production staff / crews throughout the A.C.T. campus as needed for event and rental coverage.
  • Read and maintain a good understanding of all relevant union contracts. Including IATSE Local 16, Wardrobe Local 784, USA Designers, AEA Stage Managers, AFM Musicians.
  • Take the lead on and work with the DOP in the creation and the implementation of new policies and procedures relating to Events and Rentals to improve efficiency for the ongoing operations and mission fulfillment of A.C.T.
  • Assist the DOP in the management of personnel safety and uphold safety policies and protocols within the department. Institute and uphold all required health & safety training.
  • Create budget estimates, financial projections and develop staff planning as needed for all events and rentals at A.C.T.
  • Attend weekly events/rentals meeting and weekly scheduling meeting to stay current with event and rental programming.
  • Update DOP on upcoming event/rental programs, logistics and staffing needs. Work with DOP to assign additional production management staff to events/rentals as needed.
  • Field event and rental enquiries; Feedback on logistics, schedules and budgets to help stakeholders determine organizational capacity and programming needs.
  • Collaborate with the production department, workshop heads, and heads of technical departments to help foster an efficient, friendly and positive working culture.
  • Assist the production team with mainstage shows and conservatory shows as needed
  • Typical week will be Mon-Fri 9am-5pm with an hour walk away lunch, but some weekend and evening work will be required.
  • Other production department duties as assigned

 

Ideal Requirements:

  • A BA/BFA in theatre or equivalent professional experience (3-5 years) in production management or technical direction
  • Strong technical experience; particularly in the areas of lighting, sound and video.
  • Experience & Proficiency in CAD drafting (AutoCAD/Vectorworks). Experience in solving complicated technical and logistical problems.
  • Experience in managing budgets and expenditures.
  • Advanced knowledge of theatre procedures and practices, especially in the production department.
  • Willingness to work on an irregular schedule, including overtime as needed.
  • Excellent oral, writing, and interpersonal skills.
  • Excellent work ethic and ability to work well in a team.
  • Strong computer skills a must. Proficiency on PC and/or MAC using Microsoft Office.
  • Valid Driver’s License and a clean DMV report required.


This position is physical and occasionally requires the ability to lift at least 35lbs.

To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.org, with “Events & Production Associate” in the subject line.

    Deadline: Open until filled. Position is available immediately.


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Flyrail Operator

Status: Full Time/Seasonal
Reports to: Director of Production
Salary/Benefits: I.A.T.S.E. Local 16

Scope: As a working member of the Geary Theater house crew and an assistant to the Head Carpenter, the Flyrail Operator is responsible for the installation and safety of all the rigging during work calls, load-ins and load-outs for A.C.T.’s Geary Theater main stage productions, including events and rentals. The Flyrail Operator is also responsible for oversight and management of the maintenance and upkeep of all rigging systems and equipment in the Geary Theater. The Flyrail Operator will serve as a member of the run crew during the tech process and for the run of most shows in the theater.

 

Responsibilities:

  • Participate in the planning and safe installation of all rigging on the Geary Theater main stage
  • Assist the Head Carpenter with managing and directing the work of the carpentry crew during all load-ins and load-outs
  • Work as part of the non-departmentalized run crew for productions on the Geary Theater main stage. This can sometimes include working as a spot light operator during the run of a show.
  • Actively provide support for the operations of rehearsals, special events, rentals and any additional company functions such as backstage tours, photo shoots, B-Roll, web streaming, etc…
  • During “tech”, attend and participate in all post rehearsal and post performance tech notes sessions
  • Work with the Head Carpenter and Production Team to procure, rent or purchase equipment and expendables as needed per show
  • Work with the Head Carpenter and Production Team to update show documentation pertaining to the rigging of a show. This includes the exact measurements of the line sets, spot lines, trims & weight of overhead scenery
  • Stay informed about each production by reading production notes, rehearsal reports and performance reports. Respond to any reported problems and be readily available for troubleshooting
  • Assist the Head Carpenter with the planning, implementation and maintenance of ACT’s automation equipment
  • Perform the upkeep, repairs and routine maintenance of all ACT rigging systems and equipment. Ensure that external, certified vendors inspect and test motors on an annual or bi-annual basis
  • Work with and communicate with department heads to maintain a unified and organized house crew
  • Assist Production Management in the recommended maintenance of machinery, equipment, tools, facilities and the reporting of any necessary repairs
  • Keep informed and up to date with training and skills including changes, technical advancements and safety protocols in the industry
  • Attend other production meetings, as requested
  • Manage personnel safety and uphold safety protocols within the department. Participate in all required training
  • Other duties as assigned

 

Qualifications, Education and Experience:

  • Previous significant Flyrail and Stage Rigging experience required (minimum three years).
  • ETCP Certified Rigger–Theatre (desirable)
  • Significant knowledge and experience with single purchase counterweight rigging systems and hemp fly system
  • Significant knowledge and experience with chain motor rigging, including maintenance and troubleshooting
  • Basic stagecraft skills, including carpentry, electrical and sound
  • Complete understanding of backstage etiquette
  • Exceptional collaborative attitude. Exceptional customer service attitude
  • Excellent work ethic including but not limited to: time management, work flow management, self motivation, diplomacy, and interpersonal and collaborative communication skills
  • Must be able to lift 50 pounds

 

Ability to:

  • Organize and communicate information clearly, both verbally and in writing with directors, designers, staff and technicians
  • Work in a detail-oriented manner, be resourceful and flexible, and be able to handle multiple tasks simultaneously
  • Apply feedback to improve performance
  • Effectively problem solve and troubleshoot
  • Face demanding situations with tenacity, diplomacy, and sensitivity under a lot of pressure
  • Work independently and as part of team
  • Work irregular hours, evening hours, long hours and weekend shifts as required

 

To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.org, with “Flyrail Operator Search” in the subject line.

    Deadline: Open until filled. Position is available immediately.


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Non-Union Stage Crew

Status: Hourly, Overhire

American Conservatory of Theater is collecting resumes for upcoming non-union overhire positions working at The Strand Theater, our newly-reopened 283 seat venue in the Central Market area. Overhire for load in/load out positions sought in the following areas:

  • Carpentry/Master Carpenter
  • Rigging
  • Props
  • Electrics
  • Sound/Tech
  • Scenic Artists

Resumes also being accepted for run crew positions.

Candidates should have a well-rounded production background, in addition to the necessary skills and experience in the fields in which they are applying.

Hiring is on per-show basis throughout the season/year and compensation is based on an hourly rate and is commensurate with experience.

To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.orgwith “Non Union Stage Crew Search” in the subject line.

Deadline: Ongoing



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Overhire Wigs Run Crew

Status: Seasonal/Non-Exempt/Production Based
Reports To: Wig Supervisor
Salary: $18 - $21 (Not benefit eligible)

A.C.T is looking for seasonal overhire wigs run crew for its upcoming 2019/2020 productions. The Wigs Crew is responsible for the overall execution and implementation of the running and maintenance of the wigs, hair and makeup during A.C.T. productions. They shall maintain the integrity of the wig and hair design throughout the production as established by the Wig Master. They assist actors with the application and removal of all wigs, facial hair and makeup. They are responsible for documenting and updating pre show and run of show paperwork as well as taking photographs of the actors in their character looks for the show bible. They shall participate in the inventorying, upkeep and maintenance of the basement wig room supplies during the production run.

 

Responsibilities:

  • Running and maintenance of the wigs, hair and makeup during the production from load in until the closing and load out.
  • Completes pre-show and post show duties including: application and removal of wigs and facial hair, styling actors hair and specialty makeup application.
  • Assist Wigs Supervisor in creating wig running crew paperwork to assure that all actor hair and makeup needs are met.
  • Participate in providing updated or amended wig run crew track paperwork to the Wig Supervisor in a timely fashion.
  • Assist in the creation of a Show Bible by providing all paperwork documents to the Wig Master as well as taking archival photos of each character’s looks (and, as applicable, changes to the look).
  • Attend Designer Runs and other pertinent pre-dress rehearsal meetings as assigned by Wig Supervisor.
  • Implement hair and make-up design applications as established by the Wig Master.
  • Work with Wig Master and Stage Management to schedule wig calls for performers during the tech, tech/ preview and performance period.
  • Work with the Sound Department to incorporate any microphone placement into the Wig design.
  • Maintain all wigs and facial hair elements as assigned, including cleaning and restyling as needed.
  • Participates in the inventorying, upkeep and cleanliness of the Geary wig room, stock and common wig/ wardrobe areas to maintain a well-stocked, clean and organized wig room.
  • Notifies Wig Master immediately of any damage to wigs or show-related incidents and issues.
  • Other duties as assigned, including but not limited to; cleaning and resetting the wigs and makeup items, ventilating or fronting hair items.

 

Qualifications:

  • Education and/or significant high level, hands on professional experience (minimum one year) with an emphasis on wig & make-up and theater.
  • Proficient styling and maintaining all types of wigs and facial hair.
  • Applied all lace, human hair wigs.
  • Familiarity with hygiene and sanitation techniques related to make-up, wigs, and hair.
  • Familiarity with period and historical hairstyles and makeup.
  • Excellent work ethic including but not limited to: time management, self-motivation, diplomacy, and interpersonal and collaborative communication skills.
  • Must be able to sit and stand for long periods of time. Job requires continuous and repetitive use of hands and wrists, for fine gripping and forceful gripping. Ability to reach above head, lift up to 15 pounds and repeatedly ascend and descend stairs is essential.
  • Ability to do a variety of men’s haircuts, as needed and cosmetology license a plus
  • Experience with prosthetic application and painting a plus
  • Ventilating and wig making experience a plus

 

Able to:

  • Organize and communicate information clearly, both verbally and in writing
  • Work in a detail oriented manner, be resourceful and flexible, and be able to handle multiple tasks simultaneously
  • Effective problem solving abilities
  • Face demanding situations with tenacity and sensitivity under pressure
  • Work independently and as part of team
  • Work irregular hours, evening hours, long hours and weekend as required

 

Local Hire/No Housing or Travel Stipend is Provided


To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.orgwith “Wigs Run Crew Search” in the subject line.

Publications Associate

Status: Contract/Full Time/Hourly
Reports To: Publications Manager
Salary: $22/hr Non-Exempt

American Conservatory Theater (A.C.T.) is seeking a short-term Publications Associate who will work collaboratively with all internal departments to produce institutional publications for A.C.T. including Words on Plays, A.C.T.’s in-depth guide created for every production, as well as mainstage and conservatory production programs. The Publications Associate also researches and writes dramaturgical, artistic, and institutional copy for A.C.T.’s mainstage production programs, and assists the Publications Manager with program production. Content ranges from dramaturgical articles about mainstage theater productions to artist and staff biographies, from A.C.T. news to artist interviews. In addition, the Publications Associate works with the Marketing Associate to create show descriptions and edit marketing content for A.C.T.’s Conservatory programs. This position requires a detail-oriented individual, who is comfortable working at a varying pace, managing multiple tasks and tight deadlines simultaneously, able to switch between technical and creative projects easily, 

This is a 6-month contract position for A.C.T.’s 2019/20 Season and the perfect opportunity for an individual with a background in dramaturgical or content writing, editing, and editorial production seeking an opportunity to hone their skills as part of an energetic, fun, and creative team at a world-class arts organization.

 

Job Responsibilities:

  • Research and write articles about the historical and cultural context of A.C.T. productions for Words on Plays
  • Lead production for Words on Plays, with the support of the Publications team, including soliciting article ideas; researching, selecting, and obtaining artwork; laying out content in InDesign; editing copy; and coordinating printing and mailing of final publication
  • Serve as main liaison with the printer and mail house for Words on Plays
  • Research and write dramaturgical, artistic, and institutional copy for A.C.T.’s mainstage production programs
  • Assist in writing show descriptions and edit marketing content for A.C.T.’s Conservatory programs
  • Assist Publications Manager with mainstage program production, including typing and formatting text, gathering copy edits from A.C.T. departments, and proofing galleys
  • Provide administrative support for the Publications team, including maintaining archives and responding to inquiries from theaters and the public

 

Skills:

  • 2–3 years of professional writing and editing experience, including writing, editing, proofreading, or experience in dramaturgy, research and writing.
  • Intellectual curiosity and experience in researching new subjects
  • Degree in English, journalism, creative writing, dramaturgy, or equivalent experience
  • Proficiency in Microsoft Office applications (i.e., Word, Excel and PowerPoint) with the ability to operate standard office equipment
  • Experience using Adobe Creative Suite a plus and producing PDF versions of documents.
  • Understanding of graphic design principles and creativity a plus (InDesign experience helpful)
  • Project management, experience working on several editorial projects at the same time
  • Proofreading, ideally with Chicago Manual of Style
  • Attention to detail essential
  • Communication skills, tact, discretion, people skills
  • Familiarity with theater and literary criticism is a plus


To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.orgwith “Publications Associate Search” in the subject line.

Senior Manager, Accounting

Status: Full Time/Regular/Non-Exempt
Reports To: Chief Financial Officer
Salary: DOE + Benefits

American Conservatory Theater is looking for a Senior Manager, Accounting to manage the accounting function and other key areas of finance operations.  The Senior Manager will work effectively with supporting staff, senior management, the CFO and members from other departments in the organization to achieve mutual goals.  The Senior Manager will have primary responsibility for closing the organization’s books, and producing reports for use by various constituents, including senior management, our Board of Trustees, funders, lenders and government entities.  The Senior Manager will provide management and key support in the budgeting and forecasting functions.  The Senior Manager will maintain, develop and implement processes and systems for collecting, analyzing, verifying and reporting information. The Senior Manager will be a key member of the Finance team, reporting to the CFO.

 

Responsibilities

Manage and oversee the operations of the accounting and finance function, including the following, as applicable:

  • Produce monthly, quarterly and year-end accounting and financial reports
  • Manage finance operations, including general ledger, accounts payable, accounts receivable, revenue, fixed assets, investments, and payroll
  • Support treasury operations, including banking and investments
  • Support grant management, working effectively with the Development group to create, manage and report on program budgets
  • Participate in forecasting and planning, leading key aspects of the budget process and working effectively with other departments to monitor and manage budgets
  • Support debt and financing activities
  • Monitor and analyze accounting and other data to produce financial reports, reconciliations, financial statements and analyses to be used by senior management, Board of Trustees, lenders and government entities.
  • Establish and enforce proper accounting methods, policies and internal controls to ensure conformity with Generally Accepted Accounting Principles
  • Coordinate and complete annual audits and outsourced preparation of tax returns
  • Provide and implement useful recommendations to improve operations and organizational management
  • Improve systems and procedures and initiate corrective actions
  • Manage and review contracts
  • Manage and support staff to ensure that departmental objectives are met, including training staff on technical matters and operating functions
  • Establish and maintain fiscal files and records to document transactions and reporting
  • Prioritize tasks, projects and responsibilities to optimally align resources with needs and goals
  • Provide financial analysis as needed, for capital decisions, pricing decisions, expense management and contract negotiations
  • Monitor debt arrangements and compliance with covenants
  • Provide support in other areas, including planning, compensation, tax, treasury and facilities.

 

The Senior Manager should have excellent management skills to support and to lead staff, and should also be “hands-on” when required to ensure that work is appropriately prioritized and completed.


Qualifications, Education, & Experience

  • Proven work experience as an Accounting Manager or Controller
  • Strong experience with general ledger and other financial systems
  • Advanced computer skills on MS Office and accounting software
  • Ability to manipulate large amounts of data from various systems, including creation and use of pivot tables
  • Proven knowledge of accounting and accounting principles, practices, standards, laws, regulations and systems of financial management
  • High attention to detail and accuracy
  • Strong communication skills, verbal and written
  • Strong emphasis on teamwork and integrity
  • Ability to effectively and positively direct and supervise staff
  • BS degree (or equivalent) in Accounting or Finance
  • CPA and audit experience preferred


To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.orgwith “Senior Manager, Accounting Search” in the subject line.

Special Events Associate

Status: Full Time/Regular/Non-Exempt
Reports to: Director of Special Events
Salary: DOE + Benefits

Position Summary
The Special Events Associate provides support in all areas of special events to achieve the fundraising goals and objectives of A.C.T.’s Development department.  Specific efforts include assistance with fulfillment events and management of Opening Night dinners, facilitating acknowledgments for fundraising events, coordination of donor fulfillment/cultivation events, report generation, response to marketing requests, and any other activities, assigned or otherwise, that contribute to the attainment of the department’s annual fundraising goal. The Special Events Associate will also work closely with the Director of Development in planning and facilitating annual theater trips (New York City; Ashland, Oregon; Dublin or London) and may attend trips with her.

Reporting Relationships
This position reports to the Director of Special Events, and also works closely with the Individual Giving team to assure attainment of individual area and departmental goals.

 

Responsibilities

  • Assist the Director of Special Events with the coordination of all fundraising, donor cultivation and fulfillment events.
  • Respond to requests for information from staff, donors, and vendors.
  • Track and ensure accuracy of donor acknowledgments as they pertain to event underwriting and table/ticket and journal ad purchases.
  • Achieve proficiency with database and events modules and promote best practices.
  • Keep accurate record of all event purchases and contributions.
  • Manage sponsorship tracking process for all events.
  • Prepare and oversee processes for event invitations and special events mailings.
  • Accurately maintain database records and reports for special events, including responses, seating, dietary restrictions and event dates
  • Liaise with vendors, A.C.T. staff, donors, and volunteers on special events operations.
  • Assist will coordinating on and off-site events, including catering, décor, printed collateral, operations, staffing, and volunteer management.
  • Attend committee meetings related to special events; create and distribute materials and minutes.
  • Miscellaneous special events tasks, including preparing materials for internal and external meetings, processing check requests, invoices and expense reports, accounts payable, reporting, filing, answering phones, and other duties as assigned.

 

Professional Qualifications

  • Bachelor’s Degree
  • 1-2 years Special Events experience
  • Experience working with volunteers in planning and executing successful benefits/fundraising events
  • Maintain regular office hours, and a willingness to work evenings and weekends, as required; travel may also be requested
  • Strong computer aptitude; proficiency in Microsoft Word, Excel and Outlook; experience with donor database management, ideally with Tessitura.

 

Additional Attributes

The successful candidate will embrace the essential components of a strong team: open communication, trust, respect, loyalty, and shared vision.  Additionally, they will have:

  • Excellent oral and written communication skills
  • The ability to handle a multitude of details simultaneously in a timely and professional manner
  • Strong attention to detail
  • The desire to help others and a willingness to work as part of a team
  • Excellent interpersonal skills and comfort with high-level donors and patrons
  • A professional, polished appearance and comportment
  • Strong organizational, problem-solving, and project management skills; attention to detail
  • Strong work ethic and a good sense of humor

 

To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.org, with “Special Events Associate” in the subject line.

    Deadline: Open until filled. Position is available immediately.


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Young Conservatory Administrative Assistant

Status: Part Time/Regular/Non-Exempt
Reports to: Director, Young Conservatory & Conservatory Associate for YC & Studio A.C.T.
Salary: $20/hr

A.C.T.’s renowned Young Conservatory is seeking a highly organized part-time arts administrator with a passion for theater training for young actors to join our team as the Young Conservatory Administrative Assistant. Working as a member of the Young Conservatory support team, this position will focus primarily on the administration of the Young Conservatory (YC). This is a half-time job (approx. 20 hours/week, with flexible scheduling, and some weeknight/weekend hours required). Specific responsibilities include assistance/support in the following areas:

 

Responsibilities:

  • Audition process for all YC shows, and annual Christmas Carol holiday show
  • Class registrations, check-ins, payroll, and parent-student liaison duties
  • Tracking of enrollment and student/faculty assessment data
  • Monitoring the general Young Conservatory email and communicating with families, students, faculty, and staff
  • Faculty evaluation, surveys, contracting, bio and photo tracking, and contact sheets
  • Assistance with programming and curriculum for classes, based on the candidate’s experience and background
  • Marketing efforts, including flyers, website updates and editing, photo and video footage, and social media platforms
  • Assist the Casting department with recruitment for young actors on annual production of A Christmas Carol
  • Working with the YC Associate and Conservatory Manager to respond to requests for studio space
  • Community events for the Young Conservatory (e.g., Open Classes, Opening and Closing Night receptions for YC productions, etc.)
  • Summer Intern and YC/Studio Fellow recruitment, including resume screening, phone screening, and in-person interviews
  • Management of Summer Interns
  • Assist the Director of Education & Community Programs with administration of the Fellows Program curriculum
  • Assist with other administrative tasks and events as needed to support Education & Community Programs

 

Required:

  • Minimum 2 years of experience working in an administrative setting
  • Excellent communication (verbal and written), organizational, prioritization, and customer service skills
  • Experience working in an administrative capacity with parents and students of varying ages, including youth, from diverse communities
  • Proficiency in events management
  • Proficiency with Microsoft Office (e.g., Word, Excel) and social media platforms (e.g., Instagram, Facebook, Twitter)
  • Ability to interact with a variety of supervisors and constituencies
  • Availability to work Saturdays during class sessions (9:30-4pm window) for registration or special events
  • Availability to work some weekday evenings according to the YC class and performance schedule

 

Preferred:

  • Experience supervising interns or volunteers
  • Experience working in arts education or general education administration
  • Proficiency with conflict resolution
  • An interest in educational programming and customer service
  • Bachelor of Arts degree
  • Background in theater or performing arts

 

To Apply:

Please send an up-to-date resume and cover letter explaining your qualifications for the position to hr@act-sf.org, with “YC Administrative Assistant Search” in the subject line.

    Deadline: Open until filled. Position is available immediately. Anticipated start date Oct 22, 2019


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A.C.T. was founded in 1965 by William Ball. Edward Hastings, Artistic Director 1986–92. Carey Perloff, Artistic Director 1992–2018. Pam MacKinnon, Artistic Director 2018–Present.

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