American Conservatory Theater (A.C.T.) is the Bay Area’s Tony Award–winning flagship theater. Renowned for a rich variety of programming, A.C.T. presents great plays and musicals, and pushes the boundaries of theatrical storytelling.
Led by Artistic Director Pam MacKinnon and Executive Director Jennifer Bielstein, A.C.T. operates in the historic Geary Theater (1,040 seats) and the modern Strand Theater (283 seats), both in downtown San Francisco. A.C.T. serves 250,000 patrons annually through a mainstage subscription season of seven productions, a holiday production, and various special presentations.
A.C.T. is the only American regional theater to house a professional actor-training program; actors who have studied at A.C.T. include Annette Bening, Benjamin Bratt, Nicolas Cage, Darren Criss, Harry Hamlin, Anika Noni Rose, Anna Deavere Smith, and Denzel Washington. A.C.T. takes pride in its tremendous legacy of performance and training, and plays a vital role in creating the art and artists of the future.
What we look for in our staff: the ability to imagine, the energy to create and explore new ideas and the freedom of spirit to celebrate our diverse community.
Diversity makes us stronger. A.C.T. is committed to diversity in its programming and creating an inclusive work culture and environment that is reflective of the San Francisco Bay Area. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
No calls, please.
Artistic & Administration
Status: Full Time/Regular/Exempt
Reports to: Exective Director and Artistic Director
Salary: $60,000 - $70,000
Position Description: The Executive Assistant provides administrative support to the Executive Director (ED) and Artistic Director (AD) anticipating needs, managing the day‐to‐day administrative workflow, prioritizing various projects, including scheduling, contact management, preparing materials for meetings, and participating in a wide range of special projects.
- Represent the offices of the Executive and Artistic Directors in an inclusive, welcoming and helpful manner.
- Coordinate calendars, including day-to-day and long-term management of meetings, projects, and priorities. Schedule and organize meetings and communicate all relevant details to participants.
- Administer Board materials and communication (currently through BoardMax). Create, maintain and distribute centralized calendars, lists and references related to the Board of Trustees.
- Schedule, organize, and attend as Recording Secretary full Board Meetings and various Board Committees.
- Keep track of all events and meetings that may require approval and/or attendance by AD and/or ED. Gather materials necessary for each meeting. Arrange for catering as needed.
- Coordinate with outside parties for requests for AD or ED to speak, attend or direct in other venues.
- Greet and assist ED and AD visitors and trustees as needed.
- Create and support appropriate internal and external communications.
- Prepare and manage written correspondence, include support of email correspondence.
- Make all travel arrangements and create detailed itineraries.
- Schedule and attend Operations Committee meeting – take minutes and distribute post-meeting.
- Draft and edit all correspondence, reports, presentations and transcribe meeting notes.
- Process expenses and credit card bills.
- Other duties as assigned.
- Bachelors degree or equivalent combination of education and work experience.
- 5+ years of executive administrative experience.
- Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small.
- Extremely effective written and verbal communication skills, including the ability to speak with all levels of the organization.
- Skill in writing, proof-reading and editing to send out error-free communication.
- Proficient in all MS Office applications. Strong technology skills.
- Excellent relationship builder; able to demonstrate a high level of tact, discretion and diplomacy. Must also demonstrate ability to maintain confidential/sensitive information.
- Ability to work well independently; self starter, resourceful problem solver.
- Ability to be proactive in order to anticiate and solve problems.
- Strong commitment to equity, diversity and inclusion.
- Ability to work well with a diverse population and a variety of work styles.
- Flexibility and ability to easily adapt to change.
- Interest in the arts strongly preferred but at minimum a curiosity about theater is appreciated.
- Willingness to work alongside contemporary works of art and performances which present challenging and provocative subject matter.
Please send an up-to-date resume and cover letter, including salary expectations, explaining your qualifications for the position to email@example.com, with “Executive Assistant” in the subject line.
Deadline: Open until filled.
A.C.T. was founded in 1965 by William Ball. Edward Hastings, Artistic Director 1986–92. Carey Perloff, Artistic Director 1992–2018. Pam MacKinnon, Artistic Director 2018–Present.
© 2019 American Conservatory Theater-a tax-exempt 501c3 nonprofit organization. Number 94-6135772.